UEA has an obligation to follow best practice in respect of the acceptance of gifts and hospitality.
As such, and in line with the University's anti-fraud policy, we ask that anyone who has received a gift or hospitality from a third party to make a declaration.
If you have received any gifts or hospitality in the past 12 months (between 1 August 2023 to 31 July 2024), please complete the form to make the appropriate declaration.
From this time moving forward, you are asked to please complete the form on the occasion of any gift or hospitality being received as soon as possible.
According to 2(ii), Appendix B, UEA Anti-fraud Policy July 2023:
(ii) Gifts Or Inducements To Purchase
Occasionally firms offer gifts or hospitality to individuals with purchasing authority to foster goodwill and effective working relationships. Such offers should be treated with care since the personal integrity of the individual might be called into question.
Gifts of a trivial or inexpensive nature are acceptable but those with an assessed value of more than £50 should not normally be accepted. Where a more valuable gift is offered it should be accepted on behalf of the University for display or disposal.
Reference should be made to the Registrar and Secretary to agree the appropriate action following receipt of such gifts, since this will depend on the particular circumstances in each case. Gifts of money should always be refused.
Any offer of hospitality should be disclosed to the appropriate line manager who will advise whether it may be accepted. Hospitality is less likely to be appropriate if it is frequently repeated, is offered by a prospective rather than an established supplier or has a very high intrinsic value.
Individuals responsible for purchasing should take particular care to ensure that there can be no criticism that unequal treatment has been given to suppliers involved in a tendering process. Advice is available from the Procurement Team.
Any personal inducements to place orders should be declined and the matter reported to the Director of Finance immediately.
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